Terms & Conditions

Journal Formatter

Last Updated: 01 September 2026

These Terms & Conditions (“Terms”) govern your use of [Company Name]’s Journal Formatter (“Journal Formatter”, “Service”, “we”, “us”, or “our”). By creating an account, logging in, accessing, or using the Service, you agree to these Terms. If you do not agree, please do not use the Service.

1. Definitions

“Account” means a registered user profile. “Service” means the Journal Formatter platform, website, software, templates, and related features. “User Content” means any paper, document, text, image, table, reference, or data submitted by you. “Privacy Policy” means our separately published policy on personal-data handling.

2. About the Service

Journal Formatter is an online service that assists users with formatting journal papers and academic documents according to available options and features. Features may include template-based formatting, document conversion, formatting assistance, downloads, and future document-processing features. Features may be changed, added, or removed from time to time.

3. Acceptance and Changes to These Terms

These Terms take effect on the Last Updated date. For material changes, we will use reasonable efforts to notify existing users. Continued use after an updated version becomes effective is acceptance of the updated Terms.

4. User Accounts

Some features require login. You are responsible for providing accurate information through the selected authentication method, maintaining access to your account, keeping authentication credentials secure, and preventing unauthorised access. You must not knowingly use another person’s account without authorisation.

5. User Content

You remain responsible for all submitted content and confirm that you have the necessary rights or authority to use and process it. Journal Formatter does not claim ownership of your journal paper merely because you use the Service.

6. Academic Responsibility

Journal Formatter provides formatting and document-processing assistance; it does not create academic authorship or take responsibility for a paper’s academic content. You are responsible for originality, research accuracy, citations, references, data, figures, tables, authorship, copyright compliance, academic integrity, and institutional requirements. You must not use the Service for plagiarism, fabrication, falsification, or other academic misconduct.

7. No Guarantee of Acceptance or Perfect Formatting

We do not guarantee acceptance by a journal, publisher, conference, university, institution, editor, or peer-review process. Journal requirements can change and may be applied differently. Automated processing can produce errors; you must review text, headings, references, citations, tables, figures, equations, page numbers, layout, fonts, spacing, margins, and all other document elements before submission.

8. Uploaded Documents and Privacy

Documents may be processed by our systems or third-party infrastructure. Unless a feature states otherwise, they are not intended to be permanently stored as part of your account. Temporary copies may exist where necessary for processing, security, caching, error handling, or operation. Our handling of personal data is described in the Privacy Policy, which forms part of these Terms.

9. Payments, Refunds, and Cancellations

Some features may require payment. Applicable prices and service details are displayed before purchase and may change in the future. Refunds and cancellations are governed by the applicable policy displayed on the Service. Refunds may be limited once digital processing has started or the requested service has been completed, subject to applicable law.

10. Intellectual Property

Journal Formatter’s software, website design, interface, branding, logos, templates, graphics, source code, and proprietary materials are owned by or licensed to [Company Name], unless stated otherwise. You may not copy our software, reverse engineer the Service, reproduce proprietary templates or branding without authorisation, circumvent restrictions, attempt unauthorised access, or redistribute the Service. Your own documents remain subject to your rights in those materials.

11. Prohibited Activities

You must not use the Service to violate law, infringe intellectual-property rights, upload malicious software, attack or disrupt the Service, bypass security, conduct fraud, interfere with other accounts, reverse engineer protected portions, or engage in academic misconduct. We may restrict or terminate access where reasonably necessary to protect the Service and its users.

12. Third-Party Services and Availability

We may rely on Firebase and other providers for authentication, hosting, databases, payments, security, and related functionality. Availability may depend on those services. We aim to provide a reliable service but do not guarantee uninterrupted, error-free, or permanent availability.

13. Disclaimer and Limitation of Liability

To the maximum extent permitted by law, Journal Formatter is provided on an “as available” basis. We do not guarantee error-free service, perfect formatting, satisfaction of all journal requirements, acceptance for publication, continuous availability, or indefinite document availability.

To the maximum extent permitted by law, [Company Name] is not responsible for indirect, incidental, special, consequential, or similar losses. Total aggregate liability shall not exceed the fees paid by you for the Service in the preceding twelve months or [INR 5,000], whichever is greater. Nothing limits liability that cannot legally be excluded.

14. Indemnification

To the maximum extent permitted by law, you agree to indemnify and hold harmless [Company Name] and its officers, directors, employees, and agents from claims, liabilities, damages, losses, and expenses arising from your use of the Service, User Content, breach of these Terms, or violation of law or third-party rights, except to the extent caused by our gross negligence, willful misconduct, or breach of these Terms.

15. Suspension, Termination, and Changes to the Service

We may suspend or terminate accounts used unlawfully, fraudulently, abusively, or in a manner that compromises security or harms the Service or its users. You may stop using the Service at any time. We may modify, improve, add, or remove features without guaranteeing that each feature will remain available indefinitely.

16. Governing Law and Grievances

These Terms are governed by applicable laws of India. For complaints or concerns, contact the Grievance Officer:

17. Severability, Entire Agreement, Waiver, and Assignment

If any provision is invalid or unenforceable, the remaining provisions continue to apply. These Terms, the Privacy Policy, and referenced policies are the entire agreement regarding the Service. A failure to exercise a right is not a waiver. You may not assign your rights or obligations without consent; we may assign these Terms in connection with a merger, acquisition, reorganisation, or sale of assets where permitted by law.

18. Contact

By creating an account, logging in, or using Journal Formatter, you confirm that you have read, understood, and agreed to these Terms & Conditions.